The All-in-One System That Turns VAs Into Strategic Partners

WorkflowMaps is the complete certification programme for Virtual Assistants. Get the facilitation training, mapping software, and AI-powered analysis you need to charge premium rates.

Launching January 2025

The Frustration Every VA Knows

You’re brilliant at what you do. Your clients depend on you. But when it comes time to raise your rates or win strategic work, you’re stuck being “the extra pair of hands.”

Three Ways Being "Just a VA" Holds You Back

Problem 1:

You're stuck in the £30/hour trap

Without a structured way to show your strategic value, clients default to paying hourly for tasks, not for the transformation you deliver.

Problem 2:

Discovery calls don't convert to premium work

You spot inefficiencies in every client business, but you have no framework to capture and present them professionally, so you leave money on the table.

Problem 3:

You can't package your expertise into repeatable, premium services

Without a proven methodology and recognized certification, you’re constantly reinventing the wheel with every client and undercharging for your strategic thinking.

Turn Process Gaps Into Premium-Priced Services

WorkflowMaps gives VAs everything you need to charge what you’re worth: recognized certification, proven facilitation framework, professional mapping software, and AI-powered analysis.

The Complete Process:

Discover and Document

Run paid 90-minute discovery sessions that map your client's processes in real-time. Position yourself as the expert who identifies problems before clients do, and gets paid £500+ for it.

Recommend with Proof

Deliver professional FixFlow reports that quantify exactly where time and revenue are being lost. These data-backed reports naturally convert into £2-3K follow-on projects.

Implement and Optimize

Turn recommendations into paid automation setup, training sessions, and process improvement retainers, with step-by-step implementation guides (no technical degree required).

How Certified VAs Package This Work

VAs use the WorkflowMaps certification to create a repeatable service model that commands premium pricing and positions them as strategic partners, not task-takers their clients can ghost when budgets tighten.

How WorkflowMaps Works

Get Certified: Master the Method. Complete our full-day intensive where you'll learn the facilitation framework, practice on real scenarios, and get 1-to-1 feedback from Devon.
Facilitate: Discovery Sessions. Run structured 90-minute mapping sessions using guided prompts. The software asks the right questions, you facilitate and capture the workflow.
Deliver: Professional Reports. Generate AI-powered FixFlow reports that show clients exactly where inefficiencies cost them. Walk away with credibility and clear next steps.
Expand: Strategic Services. Turn insights into automation projects, training programmes, and ongoing retainers using our implementation playbooks.

What This System Delivers

Recognized certification that separates you from generalist VAs
£500+ discovery sessions that create immediate revenue
High-value retainers for process improvement and automation
Repeatable methodology you can use with every client
Professional positioning as strategic partner, not "extra hands"

Why Certified VAs Rely on WorkflowMaps

From your first paid discovery session to ongoing strategic retainers, WorkflowMaps transforms you from task-taker to trusted advisor. Get the certification, methodology, and software in one complete system, so you can charge more, work with better clients, and build relationships based on measurable impact.

Built by Someone Who Gets It

I'm Devon. After scaling marketing ops from startup to £1M ARR+, I kept seeing the same challenge: consultants could spot inefficiencies, but struggled to prove the revenue impact to clients.

Client Testimonial

“His expertise has been transformative… we’ve scaled beyond what we thought was possible.”

— Adam Rhodes, Director @ Create PT

Background

WorkflowMaps turns process consulting into a repeatable, revenue-generating system.

The Only System That Combines Certification, Software, AND AI-Powered Analysis

Show clients where revenue leaks away

Visual workflow mapping makes problems impossible to ignore. Map handovers, bottlenecks, approval delays, and communication gaps in a format clients instantly understand, and will pay to fix.

Turn gut feel into hard numbers

Time and cost tracking proves the impact of broken processes. Every step gets tied to hours and revenue, so clients see your value immediately. No more justifying your rates, the numbers do it for you.

Deliver fixes backed by ROI

FixFlow highlights hidden inefficiencies and produces recommendations scored by effort and impact — giving you boardroom-ready proposals.

Scope, deliver, and demonstrate progress

Use ScopeMap to price your projects with confidence, and Impact Tracking to show improvements delivered. Build trust and make your value clear at every stage, turning one-off projects into long-term retainers.

FixFlow: AI That Understands How Work Really Breaks Down

Most tools stop at surface bottlenecks. FixFlow digs deeper to uncover the human patterns that stall performance: unclear handovers, single-person approvals, endless meetings, and communication breakdowns between teams.

Organizational intelligence

Reveal the hidden inefficiencies that drain your clients' productivity. FixFlow highlights approval delays, missed handovers, decision slowdowns, and meeting overload, so you can show exactly where efficiency is lost and money is wasted.

Impact-driven recommendations

Move beyond vague advice. Every FixFlow recommendation is scored by effort and impact, giving you a clear roadmap and tool suggestions you can present with confidence. Know exactly what will deliver the biggest ROI for your client.

Implementation-ready insights

FixFlow doesn't just diagnose, it equips you with actionable solutions ranging from simple process tweaks to automation opportunities and training needs. Every recommendation comes with implementation guidance you can follow step-by-step.

Industry Results You Can Deliver

“I do think it’s a great tool. It goes deeper than anything we do at the moment… One relationship would pay for this for the entire year.”

– Luke Cudby

COO @ SX Marketing

“What used to take hours of manual work is now seamless and efficient. We’ve scaled beyond what we thought was possible.”

– Adam Rhodes

Founder @ Create PT

average revenue increase after implementing automation

0 % +

typical monthly client retainer for process improvement

$ 0 K

average increase in sales productivity

0 %

Not just software. The complete certification that pays for itself in one client session.

We’re launching our VA certification programme in January 2025 with exclusive beta pricing for VAs who want to start the new year charging what they’re worth.

Solo

£240/year (£20/month)

Build your workflow mapping foundation.

Team

£336/year (£28/month)

Scale with associates and share maps with clients.

Partner

£400/year

Monthly sessions, private community, and Devon by your side.

Everything in Team, plus:
12 monthly group support sessions (case studies, Q&A, problem-solving)
Access to private Partner community
Direct support from Devon between sessions
Priority for workshops and new features

Common Questions

Can WorkflowMaps implement automations for my clients?

WorkflowMaps identifies where automation will deliver the biggest ROI and produces clear implementation checklists.

You can deliver fixes yourself using our step-by-step guides, partner with specialists in your network, or access our white-label support (available with Community Membership).

Do I need technical skills to use this?

No. WorkflowMaps is designed for VAs who understand people and processes, not software engineers.

The interface guides you through simple questions. You facilitate the conversation; the tool does the technical work. If you can run a Zoom call, you can do this.

How do I price my discovery sessions?

We teach you exactly how to price and position sessions during certification. Most certified VAs charge £400-600 for 90-minute discovery sessions.

The key is positioning it as strategic analysis (not “getting to know you”), and the FixFlow report provides proof that justifies the price.

What if I need help landing my first project?

That’s what the 1-to-1 mentoring call is for. We’ll help you identify which clients are best fit, script your outreach, price confidently, and handle objections.

Plus, our First-Client Guarantee means we support you until you land paid work.

What if I want ongoing support across multiple clients?

That’s exactly what Community Membership is for.

You’ll get monthly group coaching, advanced playbooks, direct community access, discounted report bundles, and co-marketing opportunities. All designed to help you scale this across your entire client base.

Is WorkflowMaps just a mapping tool?

No. It’s a complete certification + methodology + software system.

You get the certification that gives you credibility, the facilitation framework for running sessions, the mapping software to capture workflows, the AI analysis that spots problems, and the business training to package it all.

Ready to Stop Being "Just a VA"?

Transform how you position yourself, price your services, and prove your strategic value. Join the VAs who are starting 2025 charging £500+ for discovery sessions and building retainer relationships based on measurable results.

The All-in-One System That Turns VAs Into Strategic Partners

The Frustration Every VA Knows